Western Section AUA  -  100th Annual Meeting
Grand Hyatt Kauai
October 27 to Nov. 1, 2024

WE ARE CURRENTLY SOLD OUT

Reserve Your Exhibit Space Now @The ExpoLab
Networking & Discovery Lounge

WsAUA Exhibition at The Everline Hotel Lake Tahoe, CA

 

Build new business and relationships in a relaxed and collegial setting
that stimulates interaction and learning

For exhibit availability or other support, please contact Jeannie via email or call 714-550-9155, x6


Preliminary Exhibits Floor plan- click here to open PDF

Exhibit Area

The exhibit area includes the Alpine Ballroom and prefunction areas from the Alpine Ballroom to the Grand Sierra Ballroom where the sessions are held. All displays will be table-top style in that there will be no pipe and drape used between spaces at the show.  Booth price includes identification sign, two chairs, one 6' draped table and waste basket.

The exhibit area is carpeted and is centrally located adjacent to the main session’s room in the Grand Sierra Ballroom. The flow to the entrance of the exhibit hall will be from the pre-function area of the Alpine Ballroom. Doors will be locked after hall closes and 24-hour security will be on patrol. The exhibit service company will provide more information in the service kit that will be sent 2 months prior to the show.

The Scientific Sessions will be held in the Sierra Grand Ballroom adjacent to the Exhibits area which will feature a vibrant hospitality lounge and networking environment. There will be plenty of activity in the Exhibit areas including breakfast, refreshment breaks, afternoon “Happy Hour” and great traffic building promotions to get the energy flowing.

Registration

Complete details on registration, travel and hotel accommodations will be sent via email along with the program brochure as soon as available. The Western Section AUA meeting web site (www.surgewest.org) contains important updated information. Company representatives may register for optional sports and social events using forms to be mailed or online. Badges will be issued on-site for exhibitor registration with identification of company affiliation.

Target Audience

Attendees include practicing urologists, residents and allied health professionals (APP, NP, PA) primarily based in the western US (90%) within the geographic boundaries of the WSAUA. We expect over 350 urologists and 50 allied health professionals.


Exhibit rental includes the following:

  • All premium locations in a more intimate environment
  • A themed hospitality zone to enhance interaction and good vibes
  • One 6' draped table, company I.D. sign, two chairs, waste basket
  • Standard power supply (not suitable for heavy equipment)
  • Registration and badges for up to three reps per space reserved.
  • Daily exhibit hall food & beverage and hospitality
  • Admittance to General & Scientific Sessions
  • Listing in Meeting App, Web site, Show Directory and Program Book
  • Attendee Roster and Mailing List, Meeting App for Lead Retrieval
  • 24 Hour Exhibit Hall Security
  • Greeters, Promotions and traffic builders
  • Access to group room block and room rates

Symposium & Sponsorship

Symposium slots and support/advertising opportunities available!
Email us for details or call Jeannie at 714-550-9155.

Exhibit-Staff Education: A Tradeshow Must

Eligibility Policy

All applications for space are reviewed to ensure they meet WsAUA eligibility policies. WsAUA reserves the right to refuse or cancel all ineligible exhibit applications at any time and shall not be responsible for any incidental costs associated with this cancellation. Please refer to the Conditions for Exhibiting for more information.

Checks payable to Western Section American Urological Association.
Please mail to: 1950 Old Tustin Avenue, Santa Ana, CA 92705.
Please call us at 714-550-9155 or email info@wsaua.org to confirm your participation.
Tax ID 95-6051202
(click here for W-9 form)

For rates, exhibit availability, symposia, or other support, please contact Jeannie via email or call 714-550-9155

 

PRELIMINARY EXHIBIT SCHEDULE
Alpine Ballroom & Prefunction Area

revised 7-26-23

Thank you 2022 Exhibitors
click here for listing

 

 
For 2-Day Exhibitors – Sunday/Monday
Sunday, Oct. 1
8:00 AM – 9:30 AM Exhibit Table-Top set-up in Foyer (company name will be on table) / Registration
9:30 AM – 4:30 PM Exhibits Open
Monday, Oct. 2
9:30 AM – 5:15 PM Exhibits Open
9:30 AM - 10:15 AM Networking Break in Expo areas with attendees
3:15 PM – 5:15 PM Happy Hour in Expo areas with attendees
5:30 PM Break down / Move-out (table will be used the next day for other exhibitors)
2-Day Exhibitors – Tuesday/Wednesday
Tuesday, Oct. 3
6:30 AM – 7:30 AM  Exhibit Table-Top set-up in Foyer (company name will be on table) / Registration
7:30 AM – 12:00 PM Exhibits Open
7:00 AM – 8:00 AM Networking Breakfast in Expo areas with attendees
10:15 AM – 11:15 AM Networking Break in Expo areas with attendees
12:00 Noon Exhibits close for lunch break (or you may stay at your table)
3:30 PM – 5:30 PM Exhibits re-open for Happy Hour in Expo areas with attendees
Wednesday, Oct. 4
8:00 AM – 12:00 PM Exhibits Open
8:00 AM – 9:30 AM Networking Breakfast in Expo areas with attendees
12:00 PM Exhibits Close / Move-out
 
3-Day Exhibitor Schedule – Mon/Tues/Weds
Sunday, Oct. 1
5:00 PM – 9:00 PM Exhibitor Arrival / Registration / Move-in - Set-up in Ballroom
Monday, Oct. 2
7:00 AM – 9:30 AM Exhibitor Arrival / Registration / Move-in - Set-up in Ballroom
9:30 AM – 5:15 PM Exhibits Open
9:30 AM – 10:15 AM Networking Break in Expo areas with attendees
3:15 PM – 5:15 PM Happy Hour in Expo areas with attendees
Tuesday, Oct. 3
7:30 AM – 12:00 PM Exhibits Open
7:00 AM – 8:00 AM Networking Breakfast in Expo areas with attendees
10:15 AM – 11:15 AM Networking Break in Expo areas with attendees
12:00 Noon Exhibits close for lunch break (or you may stay at your table)
3:30 PM – 5:30 PM Exhibits re-open for Happy Hour in Expo areas with attendees
Wednesday, Oct. 4
8:00 AM – 12:00 PM Exhibits Open
8:00 AM – 9:30 AM Networking Breakfast in Expo areas with attendees
12:00 PM Exhibits Close / Move-out